So, you’ve got a few secondary GMail accounts as part of the Google Apps suite and you want a way to consolidate your email under one account. Currently, there are only 2 ways to do this with GMail: forwarding and POP3. Forwarding is the easiest way to solve this problem, but requires you to log into each of your accounts and configure them so that they forward all their emails to your primary account. It’s not a bad solution, but what happens on the off chance you change your primary address. Well, you’d have to log back in and change all of the forwarding addresses. A much better way would be to configure your primary GMail address to periodically check each of the accounts and download any mail directly. This is where POP3 comes in.
1 ) Log into your Google Apps mail account (mail.your-domain.com)
2 ) Navigate to settings and in the “Forwarding and POP/IMAP” section enable POP3
3 ) Log out of your Google Apps mail account
4 ) Log into your main email address
5 ) Head to the “Accounts and Import” section of GMail’s settings
6 ) Scroll down to the “Check Mail Using POP3″ section and click “Add POP3 email account”.
7 ) In the subsequent dialog box, enter your google apps email account (you@your-domain.com) and click next
8 ) In the next window, fill out the following fields accordingly:
Username: you@your-domain.com
Password: password for you@your-domain.com
Pop server: pop.gmail.com (NOT mail.your-domain.com This is where I kept having problems)
Port: 995
I’d also recommend checking “Always use secure connection” and “Label incoming messages” along with using your-domain as a label. After that, hit next and everything should be all set to go.
Here’s a screenshot of what it looks like when I set up pop3 for my Sector930 account:
I swear I tried this but I guess not. Thank you.
Thanks for this easy to follow guide. I’ve set this up before, but had to do it again, and couldn’t figure it out with the port, smtp etc.
Have a funky day!
Oliver
I needed to do this earlier and had to resort to forwarding. Thanks for the guide, I’ll be using it tonight.
Helpful info, but you only went halfway – you’ll also want to be able to send through your domain’s SMTP servers (which is really Google’s servers) to mask the fact that you’re using another @gmail.com account to manage everything.
When I went through the steps above, Gmail actually asked if I wanted to do this. Noting that pop.gmail.com was used for receiving mail, I tried smtp.gmail.com for outgoing – not smtp.mydomain.com – and it worked as expected. I think it defaulted to port 465. You also have to use the full email address as the username, etc.
Also, I must say: your header image of the good vs evil cats is too awesome for words.
Now that you mention it, I probably should have included some information about Gmail’s ‘Send Mail As’ feature since it really is the crux behind consolidating accounts.
Does this only work for premium users?
I don’t think it works for the free version of G Apps?
This should work for just about everything including regular gmail accounts.